Management of Event Personnel Australia (the Organisation) will do everything reasonably practicable to
ensure you can undertake your work in a healthy and safe manner.
The purpose of this COVID-19 Safety Plan (Plan) is to provide an overarching plan for the implementation
and management of procedures by the Organisation to support our workers and all personnel at our
workplace.
For the purpose of this Plan, the term worker includes employees, and others at the workplace including, but
not limited to contractors, visitors and volunteers.
The arrangements set out in this Plan are intended to prevent the transmission of COVID-19 among
colleagues, participants, volunteers, visitors, families and the broader community. This Plan will help every
person in the workplace to identify exactly what actions we will need to take to put in place suitable and
effective controls to manage COVID-19 in the workplace.
Under the health and safety legislation as a business, we understand that we have a duty of care to manage
the risks of COVID-19 entering or spreading in our workplace. We understand that we may not be able to
eliminate the risk completely, instead we will consider other ways to reduce the risk as far as reasonably
practicable. This may involve the use of substitution, isolation, engineering, or administrative controls and
may also include an immunisation program. Reducing the risk by using personal protective equipment (PPE)
is the lowest level of control.
At all times the Plan is subject to all regulations, minimum standards, guidelines and directions of
jurisdictional Government and public health authorities. This Plan will be updated in accordance with any
changes to public health directions. We will also maintain and regularly review our control measures to
ensure they remain effective.
We will complete a risk assessment to help identify what changes we need to make to manage them and we
will consult with our workers and/or their health and safety representatives throughout the risk assessment
process.

One way to slow the spread of COVID-19 is physical distancing. The more space between you and others, the harder it is for the virus to spread.

The Organisation will implement the below measures to minimise the risk of infection:

• maintain and encourage others to maintain the physical distancing principle of at least 1.5 metres separation, where possible which includes:

between groups within each room and

at entry and exit points

• • avoid handshakes or other contact
  • consider venue layout and move tables and seating to comply with physical distancing (1.5 metres separation)
  • adhere to density requirements based upon the size of the workplace (eg one person per 4 square metres)
  • dedicate separate bathroom facilities for each separate room or area of a venue, where possible. Install signage to make members of the public aware of which bathroom to use
  • dedicate separate entry and exit doors from separate rooms, and pathways to encourage “one-way traffic” where possible
  • minimise mixing between separate rooms or groups of people as much as possible
  • display signage at the venue entrance to instruct members of the public (and workers) not to enter if they are unwell or have COVID-19 symptoms
  • encourage contactless payments to be used where possible
  • encourage online bookings, reservations and pre-ordering where practical eg a time-based booking system
  • consider using physical barriers, such as plexiglass screens, in areas that involve high volume interactions (eg point of sale)
  • consider placing floor or wall markings or signs to identify 1.5 metres distance between people, particularly for queues and waiting areas
  • monitor compliance with physical distancing requirements, with particular regard to areas where members of the public might congregate
  • limit the duration of the activity to two hours or less where possible
  • limit non-essential contact during the day as much as possible, for example by limiting any direct contact with documents or equipment at client sites, and by bringing your own lunch
  • use telephone or video platforms for essential meetings where practical
  • use flexible working arrangements where possible eg stagger start times and breaks for workers, early and late shifts to reduce peak periods
  • assign workers to specific workstations if practical
  • move as many group activities, seated service, meetings, etc as possible to outside if practical
  • ensure that the Organisation meets the maximum numbers of personnel allowed at the workplace or work site where such numbers are specifically mandated. For example, Victoria currently restricts the number of workers on site dependent upon the scale of the construction work to:

more than three storeys = 25% of normal capacity

three storeys of less = maximum of five workers on site and shifts not being blended

state civil construction = no reduction targets but a safe plan required

consider signage near lifts, directing customers and workers to maintain physical distancing wherever practical

• • where suitable, only private or company vehicles to be used for transport. Avoid using any public transport, or travelling in a vehicle with anyone who does not reside in your household and
  • encourage and support downloading of COVIDSafe app.